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Email communication can be an efficient, cost-cutting way of sending files, documents and presentations between offices. Email saves on shipping and postage costs compared to paper information distribution methods. Keep a professional email address for your business purposes to create brand alignment and serve as a calling card to potential clients. Easy access to information One of the advantages of the internet is its accessibility - giving you access to an abundance of knowledge without ever leaving home. Be it research for business decisions, email management solutions or finding great prices on television sets you've had your eye on - the web can be your ally in finding all sorts of information quickly and conveniently. Hotmail delivers many features expected from one of the world's premier providers of online services. In particular, their email services are invaluable for small businesses; their cloud-based system enables easy communication with customers and colleagues anywhere, at any time; also, it's simple management multiple email accounts from a central hub - all features which have made Hotmail one of their go-to e-mail services worldwide. Hotmail stands out among many Web 2.0 services by offering a free service that you can use to communicate with contacts from your mobile device. This makes keeping up with clients and staff easier, while remaining competitive in your industry. Easy to archive Archiving information with Hotmail is straightforward. The application offers an archive folder to store emails in PST or EML formats - making sharing information with others simpler than ever before. Additionally, cloud storage offers another great way to safeguard your data - you can even encrypt files with passwords that only you can view! Archiving large numbers of files could make this method an efficient one - an excellent way of saving them for later. Cloud storage may provide more secure data protection than local drives; however, it remains vulnerable to hackers and other security risks. To reduce their exposure, many users regularly backup their Hotmail accounts on external hard drives. One effective solution is using software programs such as Jatheon's email archiving solution. It provides a full-featured, scalable archiving platform to preserve business records while adhering to regulatory requirements. This software features advanced search features that make it simple and quick to locate important emails within large sets of archived messages. You can search based on body text, sender/recipient fields or attachments - among many other criteria. As an example, you might wish to see all emails that have been sent from your account over a specific timeframe, which can be particularly beneficial if there's an important meeting or conference coming up. Archiving emails is a straightforward process that is easily accomplished on either desktop computer or smartphone. Simply select any mail you wish to save, and tap "archive". However, when it comes to backing up multiple Hotmail emails at once it may not be as straightforward. If you are moving them all onto one desktop computer it could take an extensive period for software to complete this task. One simple and free method to backup emails on your computer is using Outlook, which is compatible with all major operating systems and easy to use - providing backup for any email address. Easy to track One of the greatest advantages of using Hotmail for business communication is its ease of tracking and analyzing employee communication. You can quickly measure success of email campaigns at either an individual or campaign level and utilize that data to enhance future efforts at communication. Hotmail stands out as a preferred email provider because of its easy tracking capability, making it the go-to service for organizations that prefer it over Gmail or Yahoo!. As well as tracking email campaigns, Hotmail is also useful for storing contacts, notes, and calendars. Create custom folders within the system to organize emails based on various criteria, making it easier for you to find what you need when you need it and saving you time when organizing and retrieving information. Hotmail is known to do an outstanding job of filtering spam, thanks to Microsoft's Exchange Online Protection and SmartScreen filters that help keep users' inboxes free of unwanted junk mail messages. Hotmail, one of the world's leading email services, has historically experienced spam issues. To combat this, a free anti-spam app may help remove unwanted emails from your inbox. Although Microsoft owns Hotmail, the company does not directly oversee its operation or the management of its servers that handle email delivery; rather, third parties oversee those functions and must ensure your emails reach their recipients properly if you run an email marketing campaign on this platform. This means if you plan to utilize Hotmail as part of an email marketing strategy then ensure it reaches its recipients properly to be effective. Easy to share Hotmail makes sharing information simple with its 15GB of cloud storage - enough space for photos, documents and videos - as well as its robust spam filtering feature that keeps inboxes clear. Plus, as your business expands you can upgrade easily to Hotmail Plus! Hotmail makes sharing content easy for friends, family and colleagues. For instance, emails can easily be forwarded between Gmail accounts - such as Hotmail - to Gmail accounts without switching accounts - plus, an impressive number of your emails can be stored in Google accounts so they are available when you are on the move!