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FutureStarrDental Office Manager Duties And Responsibilities
As a dental office manager, you might be tasked with a broad list of responsibilities. This isn’t because dentists aren’t trust worthy, but rather the team often has each person suppose the task they believe they are good at. Just as it is best to specialize in what you love doing, it is best to find a specialty area in dentistry that you like so you don’t get bored easily.
Dental office managers take charge of the entire administrative tasks related to the dental office. These dental managers apart from coordinating marketing, arranging staff meeting and handling budget office expenses take up various other roles and responsibilities such as scheduling appointments, performing billing, handling payrolls, bookkeeping duties, assisting staff dentists, organizing events, purchasing supplies, supervising staff and designing marketing strategies.
A Dental Office Manager is responsible for coordinating patient care, handling financial matters, supervising office staff, and maintaining patient records. This position typically requires an associate degree in dental assisting or a related field, but many dental offices seek candidates with prior managerial experience. The top skills for this position are customer service, communication skills, analytical skills, medical knowledge including anatomy and physiology procedures, supervisory skills, time management skills, and computer software programs
We are looking for a Dental Operations Leader to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. *Responsibilities* * Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping * Schedule meetings and appointments * Organize the office layout and order stationery and equipment * Maintain the office condition and arrange necessary repairs * Partner with HR to update and maintain office policies as necessary * Organize office operations and procedures * Coordinate with IT department on all office equipment * Ensure that all items are invoiced and paid on time * Manage contract and price negotiations with office vendors, service providers and office lease * Manage office General and Administrative budget, ensure accurate and timely reporting * Provide general support to visitors * Assist in the onboarding process for new hires * Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) * Liaise with facility management vendors, including cleaning, catering and security services * Plan in-house or off-site activities, like parties, celebrations and conferences *Skills* * Proven experience as an Office manager, Front office manager or Administrative assistant * Knowledge of office administrator systems and procedures * Proficiency in MS Office (MS Excel and MS Outlook, in particular) * Hands on experience with office machines (e.g. fax machines and printers) * Familiarity with email scheduling tools, like Email Scheduler and Boomerang * Excellent time management skills and ability to multi-task and prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skills * Strong organizational and planning skills in a fast-paced environment * A creative mind with an ability to suggest improvements * High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Job Type: Full-time Pay: $45,000.00 - $65,000.00 per year Benefits: * 401(k) matching * Dental insurance * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Professional development assistance * Referral program * Vision insurance Schedule: * Monday to Friday Supplemental Pay: * Bonus pay Experience: * Dental Management: 2 years (Preferred) Work Location: One location.
Computer skills: A Dental Office Manager spends a considerable amount of time doing computer-related work, such as email correspondence, financial transactions and scheduling of appointments. Basic troubleshooting skills can also benefit these professionals.